GRC Face-To-Face Fair Dubai Recruiter Guidelines

What will GRC provide for recruiters at the Fair?


During the sign-up session, each school will be assigned a table and two chairs where recruiters can meet candidates and schedule interviews. Each table is approximately 6' x 3'. GRC Fair Dubai 2019 Floor Plan




What do schools need to bring to the Fair?


  • School signage (preferably a table overlay), school brochures, and other materials to distribute to candidates. As there is limited space between the tables, avoid bringing large floor standees.
  • Recruiting schools are responsible for equipment such as projectors, screens, laptops, etc. Schools can bring these items or make arrangements with the Crowne Plaza to rent them.
  • Charge all devices as extension boards are not available.
  • Bring any stationery you will require.
  • For photocopying and other office services, recruiting schools can use the business center at the Crowne Plaza at their own cost.




When can recruiters collect their ID badge for the Fair?


  • Friday - November 8 between 6:30 PM and 9:00 PM at the GRC Helpdesk near the hotel reception desk.
  • Saturday - November 9 between 7:00 AM to 8:00 AM in the Jumeirah Hall pre-function area.
  • Badges will only be available for recruiters who have registered in the database by October 25th.




Where will the interviews take place?


  • Once interview sign-ups are completed on November 9, schools determine their interview location:
  • If you have booked a room with a separate living space, such as a club room, suite, studio or apartment, you can interview in your room.
  • Hotel coffee shops/restaurants, and common areas in the hotel lobby.
  • Conference Rooms - to book a conference room, please contact the Crowne Plaza.
  • Jumeirah Hall and the pre-function area are available for interviews on Saturday up to 3:00 PM.
  • Due to security restrictions in the UAE:
  • Candidates should wait in the Crowne Plaza lobby and not in the hallways outside the rooms.
  • You will not be able to interview candidates in hotel rooms that do not have a distinct seating area.
  • Please fill in the Interview Location Form so that the GRC planning team can maintain a list of interview locations. This information will not be shared with candidates but for the GRC planning team to contact you.




What else do we need to know about fair logistics?


  • All signage must be free-standing; Crowne Plaza does not permit any materials to be stuck on walls. Standees are not permitted in hallways outside rooms.
  • No chairs should be placed in the hallways. Candidates are discouraged from crowding the hallways while waiting for interviews.
  • We are a green fair. We will not be handing out any printed materials.
  • Badges will be printed for recruiters marked "Attending Fair" in the database.
  • Candidates and Recruiters will wear their badge at all times:
  • Recruiters will receive name badges with a blue lanyard.
  • Candidates will receive name badges with an orange lanyard.
  • Be mindful of the number of recruiters at the tables during the Candidate Signup Session.




How will recruiters and candidates communicate at the Fair?


  • Wifi is available throughout the hotel; please communicate with candidates via email.
  • There will be a help desk to assist all Fair participants from 7 AM - 3 PM on Saturday.




Will the GRC conduct any background or reference checks?


  • No. The GRC is not responsible for candidate background verification and reference checks.
  • All Schools should follow their safe hiring policies and procedures and complete background and reference checks. Recruitment Practices ICMEC Education Portal.




What are the responsibilities of the school for the Fair?


  • Update the vacancies in the database. Mark vacancies as “filled”, if you are no longer interviewing for that vacancy. Candidates will be directed to the database to check vacancies.
  • Ensure that all candidates are endorsed and alumni candidates are approved.
  • Track the number of interviews conducted and contracts offered; you will receive a short survey after the Fair.
  • Mark applicants as “Shortlisted” and “Hired”.




Will the rooms be cleaned before the interviews?


  • If you will be interviewing in your room and want it cleaned, call the front desk and let them know that you would like the room cleaned before you return.
  • Place a sign on your door for housekeeping to clean your room.




Should recruiters contact candidates prior to the Fair?


If there are candidates you are interested in knowing better, please reach out to them before the fair. We encourage you to set up appointments in advance.




Will GRC provide Meals and Refreshments?


Candidates and recruiters are responsible for their meals. GRC will not be providing any meals/refreshments.




Will GRC provide car parking?


GRC will not validate parking. Recruiters and candidates are responsible for their own parking.





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